Responsible employees must immediately report any information they learn about suspected Prohibited Conduct to OIE or the Title IX Coordinator. Failure by a responsible employee to timely report a suspected Prohibited Conduct may subject them to appropriate discipline, up to and including removal from their position. Responsible employees may report to the Title IX Coordinator through any of the reporting options previously noted in Section VII(B) or by going to https://portal.dpss.umich.edu/public/reporting/ and selecting the Responsible Employee Information Sharing option.
The following individuals are, for purposes of this Policy, responsible employees:
- Regents, who are not employees but, rather, Constitutional Officers under the Michigan Constitution;
- Executive officers (including those serving in the role of Associate or Assistant Vice President/Provost, as designated by the executive officer);
- Deans, directors, department heads/chairs (including those serving in assistant or associate roles);
- Graduate and undergraduate chairs;
- Supervisors who have hiring or firing power over at least three employees who are not student or post-doc employees;
- University faculty or staff providing oversight to, or traveling with, students1 on University related travel abroad, including University-sponsored study abroad, research, fieldwork, or internship programs;
- Faculty and staff, who serve as advisors to or coaches of University-recognized student groups;
- Any individual, whether an employee or not, who serves as a coach of a club sports team;
- All individuals, including student-employees (such as Resident Advisors) working in Student Life, the Division of Public Safety and Security, Intercollegiate Athletics, and OIE, except those who serve in non-supervisory positions in dining services, clerical or custodial/maintenance capacities;
- Campus Security Authorities designated by the University under the Clery Act not otherwise specified in this provision; and
- Individuals serving in any of the positions described above on an acting or interim basis.
Faculty and staff who do not meet any of these criteria are not considered responsible employees. Individuals who are Confidential Resources are not responsible employees. In addition, healthcare providers while acting in their professionally licensed treatment capacity (for example, physicians, nurses, dentists, pharmacists, and mental-health professional, including psychologists and social workers) are not required under this Policy to report a violation unless otherwise required to do so by law or other professional obligation.
Other than a Resident Advisor, a student employee whose employment causes them to be designated as a responsible employee is only a responsible employee to the extent that they learn about suspected Prohibited Conduct in the course of their employment. Any Resident Advisor and any non-student staff and faculty who is designated as a responsible employee is a responsible employee at all times, regardless of whether they learn of suspected Prohibited Conduct within or outside of the role that causes them to be designated as a responsible employee.
Any questions regarding who is a responsible employee should be directed to the Office of the Vice President and General Counsel (OGC) at (734)764-0304 or OIE at (734)763-0235.
1"Students" means University students or students from other U.S. based institutions participating in University related travel abroad.